August Annual Meeting Minutes 2008

BEAR LAKE RV PARK PROPERTY OWNERS ASSOCIATION, INC.

ANNUAL MEETING

MINUTES

August 30, 2008 – 10:00 AM

Welcome /Pledge of Allegiance: Cal Evans, President

All Bear Lake RV Park Property Owners who had not done so were directed to cast their votes at the designated alphabetical assigned tables. 

President Evans, called the meeting to order and announced the following additions to the agenda:

l        Guest speaker, Sheriff Brent Bunn

l        Consideration of a motion for the retention of A. Bruce Larson as attorney for the Board of Directors and all the members at large

l        Appointment of a committee to develop recommendations for possible uses of the cabin

President Evans announced that a representative for Mr. Verlo Howell was present and attending as proxy for Verlo Howell & Kathleen Howell.

Introduction of guest speaker: Cal Evans, President

Guest Speaker: Brent Bunn Sheriff of Bear Lake County, Idaho

Sheriff Bunn introduced the new Idaho State ATV’s, UTV’s, and Off-road Motorbikes law. This new House Bill 602 provides the guidelines for licensing, safety helmets requirements and standards. Sheriff Bunn also commented on the legal issues for non compliance of this new law and its affects towards Bear Lake property owners. Sheriff Bunn stated that these new laws affected riding on public roadways. Because the park is private property these laws don't apply. He stated members of the association were responsible for developing rules for use within the park. The new law will be displayed on the Bear Lake website.  Sheriff Bunn also discussed the importance of keeping weeds down around trailers and buildings for fire prevention.  He discussed the need for lot owners to respect one another and not to cause a public nuisance.  If someone is disturbing neighbors, the sheriff's office can be called and they will respond.  The person calling must be willing to sign a complaint if the sheriff's office writes a violation.

President Evans verified the establishment of a quorum for all park owners present for the purpose of conducting association business.

Debi Hunt moved that it be noted the notice of the annual meeting, agenda and ballots were mailed on July 14, 2008 in accordance with Article II Section 3 of the Association By-Laws.

Bona Miller moved that it be noted that on July 14, 2008, she personally mailed, to each individual association member, via US mail, the notice of annual meeting, agenda and ballots in accordance with Article II, Section 3 of the Association By—Laws. 

Minutes for the BLRVPP Association, Inc. were read by Debi Hunt. It was moved by President Evans and seconded by Don Miller that the minutes be accepted as presented. There being no discussion the motion was passed.

Introduction of the Election Committee who was overseen by Daryl Attig and committee Bill Elliott and Deana Bingham.

Resolution: Daryl Attig addressed and read the Bear Lake Park Property Owners Association, Inc. Resolution pertaining to retention of A. Bruce Larson as attorney for the members of the corporation and the officers of the corporation in the defense of Howell v. Bear Lake RV Park Property Association, Inc, et al.  It was moved by Larry Liebes and seconded by Deanna Jones that the motion be approved as written.  There being no discussion the motion passed with one dissenting vote.

President’s report was presented by Cal Evans concerning the purpose, management of the park, Verlo Howell litigation, Verlo Howell's representation at the annual meeting, website, Board of Directors meetings and Property owners meetings.

Status Report for Board of Director’s 2008 was presented by President Evans who acknowledged the committees who helped in the areas of maintenance, social, nominating, audit, community governance along with Quentin Carter for donation of locks for transformers, and fuse boxes, Steve Jones for helping Don Miller string wire for temporary hook up of well, Steve Eddy for web site maintenance, and Jean Eddy for the door prizes for the first annual cookout. President Evans discussed the opportunities, challenges, accomplishments, administrative resolutions, fiscal policies, administrative structure, operational practices, and public relations associated with the Board of Director’s report.  This report can be viewed in its entirety on the BLRV park website.

Financial report was conducted by Bona Miller who presented the Treasure’s report to date for 2008.  It was moved by Bill Elliott and seconded by Larry Burton that the financial report through August 29, 2008, be approved as presented.  There being no discussion on the motion, the motion passed with one dissenting vote. 

Treasure’s report and budget report for the 2009 fiscal year was conducted by Bona Miller. Maintenance dues will stay at $275.25 for the 2009 year. The budget allows for the increase in road maintenance, cost for electricity, sewage pick up and dumpster/trash pick up. It includes funds for a hydrologist to conduct a more thorough inspection of the main water lines as a proactive measure against breakdown due to the age of the lines.  It was moved by Nick Conley and seconded by Deanna Jones that the budget for calendar year 2009 be approved as presented.  There being no further discussion on the motion, the motion passed with one dissenting vote.

Committee report: 

·        Audit Committee:  Review of report conducted by Bona Miller. Tami Carter helped with this year’s review of financial records.  Her only recommendation was that if possible the reports from the Pay Pal system be generated to coincide with bank statement dates to assist in verifying receipts to the bank statement. Audit committee volunteers to help on the financial report: Deanna Jones and Gary Ransom.

·        Maintenance Committee: Review of report was conducted by Harold Sorrells. One of the main transformers went out this summer and was replaced. Ace Electric helped immensely with electrical projects. Rocky Mountain Power will not oversee any electrical problems that occur at the park. Road maintenance, even though in the budget for the past four years has not been addressed since 2004. Rick Thomas has recommended that we install additional culverts to help with water runoff. President Evans has put up numerous new signs such as a private property sign at the entrance, park host visitors sign, sewage sign, speed limit signs just to name a few. There are a few maintenance problems that are yet to be resolved such as a few power pedestals that are not working correctly, water pump problems, painting and other repairs for the bathrooms and water is leaking in to the restrooms one and two. Volunteers that assisted this year were; Don Miller (maintenance committee member) fixed many maintenance problems that arouse in the park. Bona Miller coordinated the transformer change and many other things.  Mark Brumbaugh (maintenance committee member) Used his own mower for mowing the common areas and helped maintain the park, Cal Evans for mowing the common areas, signs, and helped with maintenance and coordinated work that had to be done in the park,  and Bill Elliott (maintenance committee member) mowed the common areas and helped with maintenance problems.

·        Architectural and Planning Committee: Daryl Attig reported on permits that were given for lots 104, 105, 106 for a fence, and lots 236, 237 for a trailer cover. Daryl plans to visit each lot and make a list of all items such as sheds, fences, electrical extensions etc.  Daryl asked for additional volunteers for this committee.  Mark Scadden and Doug Sleeman will assist.

·        Community Governance Committee: Debi Hunt discussed a few ideas for ATV usage and park guidelines. Larry Burton suggested that the lights for the park require a lock for preventing the lights from being turned off.  Volunteers for this committee are Susan Brumbaugh, and Greg Christoffersen.

Park Host report:  President Evans thanked Laurie Blitsch for the work she has done as our first park host.  In addition to keeping restrooms clean and stocked, she has stopped people from dumping trash in dumpster and using the RV sewage dump who are not association members.  She has logged issues and complaints and provided that input to the Board.   Next year, a park visitor’s sign up book will be set up at the park hosts trailer for member guests and contractors to sign in. This is just a precaution in case of emergency. Laurie has done an outstanding job as our Park Host.

Open forum. Mike Hunsaker stated he felt that the Board had done a good job, but commented that the Park Host sign should be placed where people can see it. Also the park needs a procedure for checking in when the park host is not available. Nick Conley stated that the bulletin board usage should be keep up to date.  Don Miller stated that the bulletin board needed to be moved to a more conspicuous place Also RV services cards should be placed on the bulletin board and on web site.

New Business:

·        Nomination Committee: volunteers for this committee were Bill Elliott, Carolene Endersby, and Darwin and Deana Bingham.

·        Maintenance Committee: Don Miller, Mark Brumbaugh, Brian Peters, Quentin Carter, and Larry Liebes.

·        Short term cabin committee: Bona Miller will Chair with Larry Liebes, and Dana Conley.

·        Architectural and Planning Committee: Mark Scadden, and Doug Sleeman.

Beach access is still an issue.  President Evans said that he has talked with one family who have access; however, they do not want to open it up. Larry Liebes has a friend that just purchased some beach front property and will see if they will accommodate the park for an entrance and an annual fee. A survey will be posted on the parks website. There is a public access just north of Idaho mile marker one on Highway 89 for beach access.

Meeting was adjourned at 12:00 p.m. by President Evans and seconded by Don Miller.

Minutes respectfully submitted by Debi Hunt BLRV Park Property Owners Association, Inc. Secretary.